5 Days & 5 minutes to better Organization – Day 2

                   Today it’s time to further discuss our need for getting organized. We must remember through out each and every day that getting and staying organized is all about changing the thought process, and giving ourselves new approaches for doing the same thing. As we become repetitive in certain positive systematic activities, they become brand new GOOD habits that will cause us to think less and do more. You know that one of the biggest problems you keep having is mental overload. You know you’ve got so much to get done, and you often know about it all well in advance of the time needed to get it done. The problem is, you never stop to create a plan of attack, in order to meet it head on. There is always the temptation to wait until the minimum amount of time you think you need to accomplish the project has arrived. For instance, if you analyze that it will take you no more than approximately 3 days to complete a project, there is a natural urge to wait until 3 days before the project is due until you even start the working on it in any way. And then uncle Murphy shows up with his t-shirt and billboard signs reminding us of how long his law has been in existence, and insisting that it always applies.

              Then it happens, not because we did not have any good ideas or were incapable of completing the project, but because we have closed the window of opportunity, and have left the doors closed to any flexibility for unexpected occurrences and phenomena. What you have done in fact is worked against your own self. You see your mind is definitely the most powerful computer around and is capable of processing information quickly, and retaining it for long lengths of time, and recalling it whenever needed. What it does need is the help of the rest of your body. Have you ever noticed that when you are anxious about something, you get a headache or feel nauseated, or even a pain in the pit of your stomach? That’s all because your body must support your brains demands for energy. You cut off your processing time, and ask your brain to work with little room for error or down time. The time you thought you needed is all you gave yourself, now you are forced to work in those confines. So the phone rings and you are slightly distracted. You get hungry and feel like you need to put something in your belly and  you’re distracted. The door bell rings and you’re distracted. Your head starts to hurt and you’re really distracted. You can’t find all of your tools, now you have no choice but to stop and deal with the issues. The clock is still spinning and you have cut yourself too close, with no time to spare. Now the idea that time is running out and that you may not finish is eating you up inside. Your head hurts, your belly aches, you’re sweating, and feeling nervous inside. If you couple this all with having other regular responsibilities, you’ve got yourself a master disaster waiting to erupt. Long story short, you finish (if you do) with an inferior project that in no way represents your best. You have to compromise quality for quantity just to make sure you have enough to meet the minimum requirements of the project. The awful truth about such a fiasco is that, you will tend to repeat this same behavior in other area of your life, if you don’t change your approach. That being said, let’s discover what we can do in order to make a new start in 5 days & 5 min.

          Here’s the idea, time is of the essence as they say. You need to start as early as possible. It may seem like its obvious & then again most of these ideas are. The problem is you’re not using them yet, so stay awhile. Whatever it is whenever it becomes apparent that you need to do it, start to break down the various components of what it will take to get it completed. This activity is done long before you ever start anything physically. You might call it brainstorming, pondering, meditating, or just plain thinking. What it does is puts your body in motion towards completing the project at hand well before it’s needed. If you get the project in class, start brainstorming, if it comes to you at work, start thinking, if you’re in the car or at the store, let your mind take the time to start flushing out ideas on getting it done. Here’s the thing though, don’t sweat the small stuff. Think about the big picture at this time only. You’ll get to the details later. You’re trying to build the concept.  You’ll find every time that the details always come together in the end. 

         The final most important thing you need to remember to accomplish this is to never get stuck on any idea. If it does work throw it out, or edit it, until it does. What you’ve created for yourself is a gap of time that will allow you to think clearer, breathe freely, and allow your mind to do what it was created to do. When using this technique you must approach each project   according to the time that has been given to you. You may not have a week, or 3 days, maybe it must be turned in tomorrow. Whatever time you have, start when it’s given to think, and you’ll be glad you did. Think about it before you start. Let the ideas flow freely. Throw out what doesn’t seem clear and edit what needs work. Clean it up and finish it. You’re done now and you’re not stressed. Now you can sleep peacefully and meet back for DAY 3. See you then! Happy Organizing. 

Copyright © 2006 Kenneth Martin, Jr. Practical Personal Development

Practical wisdom, for practical lives, practical words, to practical people, from a practical guy!



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September 2006

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